Pre Booked Functions Policy

GRADUATE WOMEN QLD INC.
GOLD COAST BRANCH
PO BOX 1150
SOUTHPORT BUSINESS CENTRE
SOUTHPORT
Q 4215

 

BRANCH POLICY REGARDING MEMBERS’ OBLIGATION TO PAY FOR SOME PREBOOKED FUNCTIONS,  IF,  DUE TO UNFORESEEN CIRCUMSTANCES,  THEY ARE  UNABLE TO ATTEND. 

The Gold Coast Branch’s social committee’s role( in light of our not for profit and entirely voluntary status),  is to plan stimulating and enjoyable functions for all members whilst at the same time making  a profit in order to fund our bursary programmes.

Given the tough economic climate, and the fact that we have negotiated not to pay any room hire,  we are obliged to advise a venue of final meal numbers and pre  pay them for that number of meals (to enable that venue to cater for that exact number of meals) hence we advertise the cut off date for RSVP’s in our flyer.

Naturally we understand that life happens and members/guests   are unable to attend, however we still have to pay the venue in full for the prebooked number of meals before the function.   Therefore  e.g. if 4 members  are unable to attend and our advertised  cost of the meal is $45,  and we are being charged $39 by the venue, our organization is  out of pocket 4x$39=$156.

Thank you for your understanding regarding this matter.
Rosemary Power (President) June 2017.